Reception and Facilities Coordinator

We have a great role to be the key point of contact for our London Head Office. Managing our Reception and facilities, this role manages a busy reception desk and working closely with our senior stakeholders on meetings and events.

What you’ll be doing:

• You will be the first point of contact for facilities related queries in the office and will welcome visitors and contractors to site whilst also ensuring that all security and safety requirements are met
• You will accept deliveries and coordinate with the respective individuals/teams
• To answer all calls from the main telephone line and to monitor reception mailboxes.
• To open and distribute incoming mail, and to frank and send outgoing mail.
• To monitor and action stationery requests and to order office refreshments
• To manage the booking system for the office meeting rooms.
• To ensure maintenance of the office by liaising with our maintenance contractors
• Monitoring and liaising with the office cleaners to ensure the cleaning specification is adhered to and reporting deficiencies.
• Management of weekly and monthly invoices such as stationery, lunches, taxis, travel, and accommodation.
• To perform any other duties as may be required by the Company from time to time.

What you’ll need 🚀

• Previous reception experience
• Superb organisation skills
• Ability to juggling multiple tasks simultaneously
• Highly computer literate, including proficiency with Microsoft Office products.
• Excellent written and verbal communication
• Ability to adjust behaviour and language as appropriate to needs of differing situations
• Able to manage time and work under pressure to tight deadlines
• Able to manage the demands of numerous tasks
• Able to work on own initiative and effectively in partnership with others.
• Self-motivator and able to motivate others
• Diplomatic when faced with issues
• “Roll up sleeves” attitude getting involved directly in the workload

What do we offer? 💰

• 25 days holiday + bank holidays
• Your birthday off
• Private Medical Insurance
• Electric Vehicle (EV) scheme
• Pension plan
• Enhanced maternity and paternity leave
• Share-save scheme

A few things to note ✨

• This role is based full time, 5 days a week in the office – we are based near Liverpool Street station.